Privacy Policy

Last updated: July 8, 2026

This Privacy Policy explains how the Tri State Out of Network Physicians Alliance (“TOPA,” “we,” “us,” or “our”) collects, uses, and safeguards information when you visit our website, create an account, contact us, or register for our events (collectively, the “Services”). By using the Services, you agree to the practices described here.

1. Who We Are

TOPA is a membership alliance supporting out-of-network and cash-pay physicians across the tri-state area. We are responsible for the personal information collected through this website. If you have questions, contact us at [email protected] or PO Box 6006, Princeton, NJ 08543.

2. Information We Collect

Information you provide

• Account information — when you create an account, we collect your first and last name, email address, an optional phone number, and a password (which is stored in a securely hashed form; we never see your plain-text password).
• Contact form submissions — your name, email, optional phone number, the topic you select, and the message you write.
• Event registrations — the events you register for and the ticket issued to you.

Information collected automatically

• Essential cookies — we use a secure, session cookie to keep you signed in. We do not use advertising or third-party tracking cookies.
• Basic technical/log data — standard information such as IP address and browser type may be processed by our hosting provider to operate and secure the site.

3. How We Use Your Information

• Create and manage your member account.
• Register you for events, issue your ticket, and check you in at events.
• Send you transactional emails, including event tickets and registration confirmations.
• Send you information about upcoming TOPA events, programming, and news.
• Respond to your inquiries and provide support.
• Maintain the security and integrity of the Services and prevent abuse.
• Comply with legal obligations.

4. Email Communications

When you create an account or register for an event, we send transactional emails such as tickets and confirmations, which are necessary to provide the Services. We may also send you information about upcoming events and TOPA news. You can opt out of non-essential/marketing emails at any time by following the unsubscribe instructions in the email or by contacting [email protected]. Transactional emails (such as event tickets) may still be sent as needed to deliver a service you requested.

5. How We Share Information

We do not sell your personal information. We share it only as follows:

• Service providers — we use trusted third parties to operate the Services, including cloud hosting, database and authentication, and email delivery providers. These providers process information on our behalf and only as needed to provide their services.
• Legal and safety — we may disclose information if required by law, or to protect the rights, safety, and property of TOPA, our members, or others.
• Business transfers — if TOPA is involved in a merger, acquisition, or asset transfer, information may be transferred as part of that transaction.

6. Cookies

We use a single essential cookie to maintain your signed-in session. It is required for account features to work and does not track you across other websites. Because it is strictly necessary to provide the Services, it is always active while you are signed in.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide the Services, comply with our legal obligations, resolve disputes, and enforce our agreements. You may request deletion of your account and associated personal information as described below.

8. Data Security

We use reasonable technical and organizational safeguards to protect your information, including encryption of data in transit, encryption at rest for our database, hashed passwords, and access controls that limit contact-form submissions and member records to authorized administrators. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Your Choices and Rights

• Access and update — you can review and update your account details from your account page while signed in.
• Delete — you may request deletion of your account by contacting [email protected].
• Email preferences — you may opt out of non-essential emails as described in Section 4.

Depending on where you live, you may have additional rights regarding your personal information. Contact us to exercise any applicable rights.

10. Third-Party Links

Our website may link to third-party websites or resources. We are not responsible for the privacy practices of those sites, and we encourage you to review their policies.

11. Children’s Privacy

The Services are intended for physicians and healthcare professionals and are not directed to children. We do not knowingly collect personal information from anyone under 18.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above. Your continued use of the Services after changes take effect constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your information, contact us at [email protected] or PO Box 6006, Princeton, NJ 08543.